Call for Consultant – Baseline Study Project PANTAI (Pengelolaan Adaptasi untuk Tata Kelola Integratif)

Call for Consultant No. RfQ-IDN/I/2025-182
Baseline Study Project PANTAI (Pengelolaan Adaptasi untuk Tata Kelola Integratif)

I. About Plan Indonesia
Plan International has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. We strive to advance children’s rights and equality for girls worldwide. As an independent development and humanitarian organization, we work alongside children, young people, our supporters, and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until adulthood and enable them to prepare for and respond to crises and adversity. We drive changes in practice and Policy at local, national, and global levels using our reach, experience, and knowledge. For over 80 years, we have been building powerful partnerships for children, and we are active in over 75 countries. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia (YPII/Plan Indonesia), registered by the Ministry of Law and Human Rights.

II. Background of the project and description of the problem
Plan Indonesia has conducted Climate Risk Assessment in Lembata Island to identify climate impact on ecosystems to understand the climate-related hazards, and existing climate adaptation in 3 different ecosystems: urban, upland, and coastal areas. Lembata is the largest island in the Solor Archipelago, with an area of 1,266.39 square kilometers and a population of 135,930. The people of Lembata are known for their handmade weavings and various festivals, including whale hunting rituals, that reflect their cultural identity. As a small island, more than 40% of its areas are coastal and is exposed to hazards associated with the ocean and cryosphere, such as sea-level rise, tropical cyclones, marine heatwaves, and abrasion. These hazards pose a risk to marine diversity that serve important functions such as coral reef, mangrove, and fisheries ecosystem. Lembata’s strategic position has also attracted environmentally destructive fishing practices, with some areas dangerously affected by trawling. The coastal communities in Lembata depend mostly on the sea for their livelihood, using traditional boats and simple fishing tools, which limits their fishing distance. These communities have experienced a shortfall in fish production and the degradation of the marine ecosystem. To conserve nature, several coastal communities implement ‘Muro’ as a conservation initiative, which also becomes a strategy to provide the community with food during hard times.
Muro and other similar practices of Badu are potential to become locally-led climate adaptation strategy. A local NGO Yayasan Bina Sejahtera Baru (YBS Baru) has successfully advocated for Muro recognition by Provincial Government and Minister of Marine Affairs and Fisheries. However, the effectiveness of Muro to provide fish while protecting local environment has been perceived as an outdated approach by community, particularly youth who their interest and engagement in the proven system is low, and Muro risks being forgotten and abandoned in the future.

III. Focus of research
The research focus consists of the purpose of this research and research questions, as below: The general objective of this study is to address the current situation related to the results and indicators of the PANTAI Project and to collect data and information on the capacity needs of youth and muro committees as well as the mapping of Moru stakeholders.

IV. Scope of Work
The indicators and baseline tools for the Project pantai. The tools are a combination of qualitative and quantitative tools and will be provided to the consultant by Plan International Indonesia. The consultant will use these tools to collect baseline data on the indicators set out in the Project Pantai M&E framework below:

V. Users of The Research
1. Plan International Indonesia Foundation in general and PIA Lembata and the HRP programme in            particular.
2. National and local Government at the provincial and district level, respectively, in the Project           Pantai area.
3. Communities (CSOs, media, and academia) to support Muro Festivals and campaigns.

VI. Methodology
This research will use a mixed method of quantitative and qualitative methods. Quantitative data will use surveys mainly from households, young people, traditional leaders, and local leaders. Secondary data from government or previous research. While qualitative information is to get in-depth information and perceptions of Moru implementation. In addition, policies and programmes to understand Moru involving young people, community groups, traditional leaders.
Location: This study will focus on Lembata Regency, one district and five villages, namely:
1. District: Ile Ape
2. Villages: Muruona, Kolontobo, Riangbao, Laranwutun, Petuntawa

VII. Sampling
There were two types of sampling in this study: quantitative data and qualitative information gathering. Quantitative sampling is mainly for Muro Committees, Traditional leaders, District and Village governments. The consultant should propose the total sample size and district-based population Communities coastal adaptation. The project has targeted 250 families, 20000 People, 100 youth, and involving community leader and member. As for qualitative, respondents will be selected based on purposive sampling method with inclusion criteria as below:
1. Adolescents aged 18-24 years *
2. Parents/carers and Family
3. Muro Committee, community leaders (formal, informal), religious leaders, traditional leaders.
4. Village Government,
5. Sub District,
6. District Government: Environmental and forestry Department, Disaster Agency, Marine and Fisheries department
Participants or respondents of this research will be selected and recruited by the consultant by considering the potential risk of harm The method of selecting participants is purposive sampling or other means proposed by the consultant and relevant parties for this research.

VIII. Consultant’s Responsibilities and Key Deliverables
Below are the consultant’s responsibilities and the expected result of this consultancy:
1. Consultant’s Responsibilities
The selected consultant will be responsible to:
• Develop Research Design and Work Plan following Plan Indonesia’ format, including Research Background, Sample size, Purpose and Questions, Methodology, Analytical Framework, Sampling and Respondents, Data Quality Assurance, Team Composition, Logistic, Deliverables, and Schedule.
• Develop respondent selection criteria with Plan Indonesia.
• Develop research instruments as well as test the instrument before data collection.
• Recruit and train enumerators in collaboration with Plan Indonesia.
• Collect primary and secondary data using the final instruments to select respondents.
• Conduct data cleaning, quantification, interpretation, and analysis.
• Develop a Draft and final Research Report that refers to Plan Indonesia’s format using English and Bahasa language
• Submit Final Consultancy Report based on YPII standards, including result presentation, row data (raw and clean data), transcript, Analysis result, infographics, and risk mitigation report.
• Ensure that all team members, including enumerators, understand and agree on Plan Indonesia’s Safeguarding guidelines
• Develop risk assessment and mitigation on Safe Guarding before conducting data collection

2. Table Deliverables and Level of Effort

3. Timeline
This consultancy will be conducted in 60 working days, from Feb – May 2025. The consultant is expected to submit a detailed execution plan within a reasonable and realistic number of days, which will not be more than 60 working days. The timeline is as below, with the possibility of adjustment based on the actual condition and within the duration of the assignment.

IX. Inputs
The consultant has to provide all equipment needed, such as laptops, camera/multimedia recording tools, workstations, internet connection, and a line phone. The consultant and all team members must also provide Ethical Clearance, Permission Letter, and Inform Concerns for this consultancy service.

X. Fundamental Principles, Approach, and Ethical Considerations
Plan Indonesia Staff and Consultants must adhere to Plan International Child and Youth Safeguarding and Protection. The consultant must follow Ethical Principles for involving human subjects in research and obtain written/verbal consent from human subjects. Permission from elders must be sought if the children under 18 years are involved as subjects. Signed informed consent of each child and their parents need to take after explaining the purpose of the study and its usage. Training on this will be part of the training provided for the team.
All the projects managed by Plan Indonesia and its partners should also be aligned with Plan International’s global ambition to reach 100 million girls, using a gender-transformative approach in delivering its tasks. In this assignment, the consultant should apply a gender-transformative approach throughout the process by addressing gender norms, strengthening girls’ and young women’s agency, advancing girls’ and women’s condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls’ rights. Any method proposed requirements to be in line with Plan International’s MERL Standards – namely that it is ethical and considers the needs and well-being of any respondents involved, including age, sex, disability, areas, and school.

XI. Budget
The total amount paid to the consultant (s) and the daily rate of the consultancy include the entire budget necessary to conduct the research. Specifically, it has:
• Research equipment
• Translation costs
• Internet credit
• Travel costs
• Insurance
• Expenses/per diems
• VAT/taxes
YPII will provide support for logistic arrangements as relevant. This might include critical documents, facilitating contact, and support letters to access key respondents. The consultant is expected to present a budget table outlining how the requested total budget splits into the abovementioned items.

XII. Expected Qualifications
The skills and competences required for the consultant are:
• Minimum 10 years’ experience in conducting research/research with (I)NGOs
• Advanced degree in Gender and Child Studies, Social or other relevant degree.
• Specialised knowledge and expertise in Gender Based Violence, climate resilience, Muro implementation
• Proven experience in quantitative and qualitative data methodology and analysis
• Proven experience with portfolios and recommendations
• Excellent communication skills, with the ability to explain complex issues or concepts in simple, easy-to-understand language
• Experience in research involving children, youth, and marginalised or vulnerable communities (preferred)
• Good understanding and commitment to children’s rights, gender equality, and development issues Good understanding and commitment to children’s rights, gender equality, and development issues
• Experience working in various sectors, including with NGOs. Knowledge of Plan International/Plan Indonesia and its work (preferred)
• Fluent in Bahasa Indonesia and proficient in English, both spoken and written

XIII. Application Procedure
Yayasan Plan International Indonesia (Plan Indonesia) will locally coordinate the application and hiring process. Firms/teams of consultants with relevant expertise and portfolio are invited to apply for the assignment by sending the following:
1. A letter of intent expressing the consultant’s or firm’s capabilities and qualifications, including a response to the ToR
2. Proposal of the assignment with the following content:
(a) background; (b) approach and methodology of the assignment outlining key activities and critical deliverables produced and proposed content of the research; (c) Workplan; (d) Ethics and child safeguarding approach, including any identified risks and associated mitigation strategies; (e) personnel involved including their CVs and detail task and responsibilities related to the research;
3. Proposed detailed budget, including daily fee rates, expenses, taxes, etc., for all personnel involved as outlined above
4. Proposed timelines
5. Organization Profile with the information on (a) current and previous relevant works and
clients/users; (b) CV of the personnel involved in the assignment and their key
responsibilities/roles.
6. Police Certificates of Good Conduct

Women-owned businesses and companies actively engaged or advancing gender equality and women empowerment in the workplace are especially encouraged to apply.

The above documents should be sent electronically through the email: yayasan.procurement@planinternational.org; before 7 February 2025.

Only applicants with complete documents including sample of the previous work will go through the selection process