Call for Consultant Soft Skill Training Bridges to the Future : ASEAN Youth Employment

A.     WORK PROFILE

LocationJakarta Greater Area
Application DeadlineAugust 15th 2021
Contract TypeProfessional Service
Working LanguageBahasa Indonesia and English (Bilingual)
Expected Starting DateAugust 2021
Contract PeriodAugust 2021 – September 2022

B.     ABOUT THE ORGANIZATION

Plan International has worked in Indonesia since 1969 and has officially become Yayasan Plan International Indonesia (Plan Indonesia) in 2017. We work to fight for the fulfillment of children’s rights and the equality of girls. Plan Indonesia implements its activities through four programs namely, Child Development and Protection, Adolescent Health and Agency, Youth Employment and Entrepreneurship, and Humanitarian and Emergency Response. We work in 7 provinces, including East Nusa Tenggara, West Nusa Tenggara, Central Sulawesi, North Sulawesi, DKI Jakarta, Central Java and West Java, with a target to empower 1 million girls. Furthermore, Plan Indonesia also sponsored 36.000 girls and boys in East Nusa Tenggara.

C.     ABOUT THE ASSIGNMENT

The COVID-19 pandemic has caused a significant employment crisis for the young workforce in the Southeast Asia (ASEAN) region, especially for vulnerable groups such as women, migrants, victims of human trafficking, disabilities, ethnic minorities, the elderly, and children who are the breadwinners of their family. This phenomenon increases the crisis of global economic growth because it hampers the growth of local businesses (especially the SME sector) and reduces the opportunity for workers to get jobs/livelihoods, it simultaneously increases the number of unemployment drastically.

To help reduce this risk, Plan International Indonesia Foundation (Plan Indonesia) and the ASEAN Foundation collaborated to run the “Bridges to the Future: ASEAN Youth Employment” project, bridging the young workforce to decent work opportunities. Supported by the philanthropic organization Google.org, Plan Indonesia will implement a series of activities that are expected to increase the work readiness of young people, especially for those who are vulnerable and marginalized in the Jakarta Greater area so that their opportunities to enter the workforce will increase.

By targeting a youth workforce participation of 5,200 participants in the age range of 18-29 years, with at least 55% of the participant are women, Plan Indonesia will synergize with various parties to provide support for participants, in the form of basic job skills training (soft skills), vocational training (technical skills) that are in line with industries current needs, also provide a mentorship support, psychosocial support based on the needs of young people, and technical assistance in finding and matching jobs (job matching). To make this initiative happened, the two institutions will establish and enhance partnerships with various local partners, namely the government, especially the Ministry of Manpower (Kemnaker), Education Office, Manpower Office, High and Vocational High Schools, Job Training Centers (BLK), University Career Centers, and the youth community.

Currently, Indonesia is entering the digitalization stage by accelerating content and exposure related to digital, for individuals and companies. Each of the individuals were expected to be equipped with strategic leadership abilities and professional skills that are relevant to the times.

The soft skills that have been developed by the Plan International Indonesia Foundation (YPII) are not only widely accessible on the e-learning platform, they are also trained through learning classes or training with facilitators or expert resource persons online or face-to-face. Especially during the Covid-19 pandemic, face-to-face activities can be carried out by adjusting government policies to limit people’s mobility. Soft skills learning or training classes with resource persons are needed to strengthen the capacity of young people to understand soft skills material through discussion and question and answer. These skills are important because they relate to the competencies, behaviors, attitudes and qualities of individuals that enable people to effectively navigate their work environment well and to achieve their goals. These skills are intended to complement other skills such as technical, vocational and academic skills and are in line with government programs through the Decree of the Minister of Manpower of the Republic of Indonesia Number 234 of 202 concerning the Stipulation of Indonesian National Work Competency Standards in the Education Category of Basic Education Groups in the Soft Skills Field.

Based on the target achievement for the development of technical skills for vulnerable youth, Bridges to the Future Project continues to make maximum efforts to expand the scope of technical training programs and equip youth with young beneficiaries with the development of soft skills for job readiness. This soft skills training targets vulnerable youth, especially women and friends with disabilities, in collaboration with soft-skills trainers who will be recruited by the Bridges to the Future Project, who have previously undergone refreshment training with master trainers from Plan Indonesia, and by collaborating with credit vendors as the selected parties who also provide support for sending quota credit for Bridges to the Future project beneficiaries who have participated in online soft skills training.

D.     OBJECTIVES OF THE ASSIGNMENT

In an effort to realize the expected achievements, Bridges to the Future aims to open collaboration opportunities for soft skills trainer vendors, who can participate in providing support to young people whom participating in the Bridges to the Future project in the form of soft skills training delivery, and with credit vendors from the selected parties who also provide support for sending quota credit for Bridges to the Future project beneficiaries who have participated in online soft skills training.

E.      DUTIES AND RESPONSIBILITIES

Deliver capacity building or soft skill training for 2,600 vulnerable youth, especially women and youth with disabilities, ensure that participants understand the soft skill material presented.

F.      KEY DELIVERABLES

  • Key Deliverables for Soft Skill Trainer Vendor:

Soft skill training delivery for a total 2.600 youth beneficiaries from Bridges to the Future project with online learning method

G.    LEVEL OF EFFORT

The expected work results of the prospective vendor/consultant in the contract period mentioned above are as follows:

DeliverableActivitiesLevel of EffortExpected Timeframe
Soft skillsPrepare soft skills training materials in the form of presentations & pre and post testsSoft skills training materials in the form of presentations that have been approved by the Bridges to the Future team5 Days
Soft skills training delivery for young people participating in the Bridges to the Future projectCarry out capacity building or soft skills training for Bridges to the Future project trainees  A total of 2,600 Bridges to the Future project participants received soft skills training4 Days/Month (for 6 month)
Checking the Bridges to the Future project participant number dataCollecting and checking data on Bridges to the Future project participant numbers together with the project teamA total of 2,600 numbers of young people participating in soft skills training have been recorded1 Week/Month (for 6 months)
MonitoringEnsure all participants understand the soft skill material presentedA total of 2,600 Bridges to the Future project participants took pre & post-test7 Days / Month (for 6 month)
Ensure participants have a communicative CV  A total of 2,600 Bridges to the Future project participants have a communicative CV
Ensuring participants have job interview skills according to the updated recruitment standardsA total of 2,600 participants in the Bridges to the Future project have standard job interview skills
Evaluation & ReportingCreate a participant progress report that can be sent to the Bridges to the Future Team a maximum of a week after the soft skills training endsTraining Report and Documentation7 Days
Performing final checks, making repairs (if there is troubleshooting in the process of topping up quota pulses) and evaluating the number of soft skill participants of the Bridges to the Future project who received quota credits Sending status reports and proof of credit delivery for Bridges to the Future project beneficiariesA total of 2,600 young people participating in soft skills training for the Bridges to the Future project managed to receive quota pulses with the amount determined by the Bridges to the Future team.  3 Days

H.     INPUTS

 None

I.        TERMS OF PAYMENT

Payment will be divided into three payment terms, with the following details:

Terms of PaymentDetailAmount to be paid
First TermThe first payment will be transferred by 20% based on the total agreement from: 10 days after contract signedInvoice20%
Second TermThe second payment will be transferred by 25% based on the total agreement: Contract First quarter Soft Skills Training Report (for soft skill vendor)First quarter Report credit top up (for pulse vendor)500 youth had been trainedInvoice25%
Third TermThe second payment will be transferred by 25% based on the total agreement: ContractSecond quarter Soft Skills Training Report (for soft skill vendor)Second quarter Report credit top up (for pulse vendor)1.000 youth had been trainedInvoice25%
Final TermThe Final Payment will be transferred by 30% based on the total agreement: InvoiceGRN1.100 youth had been trainedFinal ReportImplementation and Monitoring Report30%

J.       KEY PRINCIPLES, APPROACH AND ETHICAL CONSIDERATION

Plan Indonesia’s Staff and Consultant must adhere to Plan International’s Child and Youth Safeguarding and Protection. The consultant must follow Ethical Principles for involving human subjects in a research and obtain written/ verbal consent from the human subjects. Permission from elder must be sought if the children under 18 years old are involved as subjects. Signed informed consent of each child and his/her parents need to take after explaining purpose of the study and its usage. Induction on this matter will be part of the training provided for the team.

All the projects managed by Plan Indonesia and its partners, should also aligned with Plan International global ambition to reach 100 million girls, using gender transformative approach in delivering its tasks.  In this assignment, the consultant/ vendor is expected to apply gender transformative approach through addressing gender norms, strengthening girls’ and young women’s agency, advancing girls’ and women’s condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls’ rights.

K.     REQUIRED QUALIFICATION AND EXPERIENCE

Experience:

  • Have experience in conducting soft skills training for young people aged 18-29 years, especially through online methods
  • Have expertise in English and Indonesian (oral and written)
  • Have good communication techniques with the ability to explain complex problems and use understandable language
  • Have experience in youth participation and have worked with youth
  • Demonstrating and having experience and a team focused on Transformative Gender and Inclusiveness
  • It would be preferable to have experience with Foundations, Non-Profit Organizations or UN Agencies that focus on youth projects

The legality of the company:

The vendor company has the following legalities:

  • Deed of Notary/ Company Establishment
  • SIUP for the appropriate procurement of goods/services
  • Company Domicile Letter
  • Proof of Company Registration Certificate (TDP)
  • Certificate of Business Place Permit & NPWP
  • Proof of being registered with BPJS (Employment and Health)

L.      APPLICATION PROCEDURE

The Plan International Indonesia Foundation (Plan Indonesia) invites companies/consulting teams with relevant expertise and portfolios to apply by sending:

a. A statement of interest from either a consultant or a firm interested in participating in this activity

b. The activity proposal along with the proposed budget (including progressive tax). The proposal contains:

  • Activity objectives;
  • Target participants;
  • Description and strategy of implementation of activities;
  • Identify the activity time or timeline;
  • Details of the activity budget (along with taxes);
  • Examples of modules or portfolios that were carried out before carrying out activities (in the form of a valid hyper link to the sample module)

c. Organization Profile with information about:

  • Current and previous relevant work and clients or users (portfolio);
  • CV of personnel involved in the assignment and their responsibilities or main role in the assignment

d. Applicants must write a proposal with details of implementation planning and overall budget for activities, and all related costs including health protocol fees, travel, workshops and meetings (if this applies due to Covid-19 pandemic)

e. Any proposals that do not include budget details will not be considered. The budget details include travel expenses and other related activity costs as well as income taxes to be withheld. For all personnel involved in the framework of the above activities.

f. Sample product portfolio by consultant team or personal in English and/or Indonesian language if available.

g. Company legality attachments which consist of:

  • Deed of Notary/ Company Establishment
  • SIUP for the appropriate procurement of goods/services
  • Company Domicile Letter
  • Proof of Company Registration Certificate (TDP)
  • Certificate of Business Place Permit & TIN
  • Proof of being registered with BPJS (Employment and Health

All of the documents above can be sent by email to yayasan.procurement@plan-international.org; with email subject [BTF Soft Skill Trainer Consultant_Applicant Name] for soft skill trainer consultant, and [BTF Vendor Pulsa Consultant_Applicant Name] for credit pulse vendor consultant.

The deadline for submitting bids is before 17.00 PM, latest on August 15th, 2021

All offers received will be treated confidentially. Only short-listed candidates will receive further notice and be invited for an interview.