Call for Consultant End-Line and Final Evaluation Green Skills 2.0 (GS): Strengthening Green Skills and Jobs for Young Women in Eastern Indonesia

Location:Project Sites in TTS and TTU, NTT Province
Application Deadline:12 July 2021
Contract Type:Professional Service Contract
Working Language:                                     The Report will be submitted in 2 versions, one in Bahasa Indonesia and one in English
Expected Starting Date:

30 July 2021
Contract Period:    30 July   to 30 September 2021  
  1. About Plan International in Indonesia

Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. Plan International strives for a just world, working together with children, young people, supporters as well as the partners. As an independent development and humanitarian organization, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For 75 years, Plan International has built a strong partnership and currently working in more than 70 countries worldwide. In Indonesia, Plan International started its work since 1969 and covers 7 provinces and supports more than 40,000 children in Indonesia.

About Yayasan Plan International Indonesia (YPII)

Plan International has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia; registered by the Ministry of Law and Human Rights. This transformation aims to reach more children, especially girls in Indonesia. In YPII Country Strategy 4 (CS4) 2017 – 2022, the objective of the Youth Employment and Entrepreneurship (YEE) program is youth, in particular young women, have access to employment and business opportunities, according to their choice. The program has three outcomes, as follow

  • Outcome 1: Youth (15-29 years old), particularly young women, have relevant skills to enter workforce in safe environments with improved incomes and set up businesses in safe environment.
  • Outcome 2: Private sector, TVET Institutions and Business Incubators are actively involved in supporting youth, particularly young women, to provide market-driven capacity development, and access to financial assistance or employment.
  • Outcome 3: Secured national and local government commitment to support youth, particularly young women to enter productive work and set up businesses or enterprise.

The implementation of any evaluation, research, or assessment will be conducted according to Standard Operating Procedure of MERL Initiative/MERL Management from Plan International Indonesia

  • Project Background

Green skills and green jobs have gained considerable attention through the Green Jobs Initiative, established in 2007 between UNEP, ILO, IOE and ITUC. The discourse on green jobs became a natural follow-up on the debate on green economy and green growth as employment and skills created by the transition to a greener economy showed its great potential.[1] A number of international institutions and development banks have endorsed these concepts through explicit strategies on green growth or green economy as well as by dedicated programmes.

Yayasan Plan International Indonesia (YPII) in collaboration with PT. Kinara Nusantara  has contributed to the development of rural areas by providing local communities with green skills training programmes. Implemented as part of a three-year pilot project (from July 2015 to June 2018) called Promoting Green Skills for Youth Economic Empowerment (ProGreen YEE or Green Skills 1.0). The project was implemented in Eastern Indonesia, aimed to increase the capacities of youths in green skills for economic empowerment, specifically focusing on disadvantaged youths aged 15-29, especially young women as a primary target.

Green Skills 2.0 continues to follow footsteps of Green Skills 1.0 that focused on high-value agriculture/horticulture farming. The new programme will address some of the gaps that were found in Green Skills 1.0. As Green Skills 1.0 only focused on developing basic green skills capacity that primarily focused on developing the participants technical abilities, Green Skills 2.0, the selected youth (particularly young women) were trained to adapt to a  gender-sensitive, more advanced green skills methodology. As they were not provided with necessary soft skills (such as confidence, communication, and negotiation skills) required for success in 21st century society. Essentially Green Skills 2.0 tried to improve on its predecessor by including the following components, intensive entrepreneurial coaching to improve business and marketing skills; access to agricultural/horticulture inputs and technologies (such as seeds, and soil preparation and watering tools); and access to finance. This project has three focuses as follows:

  • Business scaling up by champions
  • Gender-focused mainstreaming with gender situational analysis, gender-sensitive module, gender workshop with families, gender household monitoring and gender specific indicator.
  • Approach on green skills innovation committee.

Duration:

The project duration is eighteen months (15.01.2020-30.06.2021). but then extended 3 months (30.09.2021)

Funding:

The total IDN Project budget is 151,850.45 Euro. It is mainly funded by The Body Shop UKNO and IDN

Geographic areas and target groups:

The target areas of the project are the 2 District ; North Central Timor District (TTU) and South Central Timor District (TTS) in East Nusa Tenggara Province (NTT.

Direct Beneficiaries targeted:

  • At least 330 youth (minimum 80% young women) aged 18-29 received training in advanced green skills and farming techniques (such as drip irrigation, use of organic pesticides and safe waste disposal), 21st century life skills training (such as business and marketing skills, self-esteem and confidence building, communication and negotiation skills, understanding of their rights),
    • At least 50  youth (30 youth for The Body Shop UKNO and 20 youth for The Body Shop IDN) minimum 80% young women aged 18-29 received technical assistance and business support for green skills and agriculture/ horticulture production, supported to establish sustainable and profitable green micro-enterprises, business start-up packages including drip irrigation tape rolls, solar powered irrigation pump, battery for solar power systems, water filters and seeds, businesses linked and/or work with local producers, suppliers, and/or traders
    • At least 20% of family members and enabling environment of the 50 youth champions have increased awareness on gender equality particularly on women agency and leadership;

At least the green skills innovation committee encourages and provides assistance and advocacy for the sustainability of existing youth groups

Project Logic:

Overall Objective

The project objective is to enable rural youth, especially young women in obtaining economic and social empowerment through sustainable sources of income and decent work in the green economy. Ultimately, the ambition is to scale up these programs across Asia and beyond.

The Project has a specific objective and 3 outcomes as mentioned below,

RESULT
Specific Objective Rural youth, especially young women, have improved knowledge, skills and participation and are able to apply gender-sensitive and advanced Green skills, enabling them to access income generating opportunities in the green economy
Outcome 1Gender-sensitive advanced green skills training modules and materials are rolled-out in cooperation with relevant stakeholders
Outcome 2Rural youth, especially young women, have increased capacities to apply green skills for economic empowerment
Outcome 3Rural youth, especially young women, are supported to establish green enterprises
  • Evaluation Focus

3.1 Purpose of the Evaluation

The purpose of the final evaluation is to determine the overall implementation quality of the project by assessing the relevance, effectiveness and efficiency. It includes identifying the strengths and weaknesses of the project management and implementation. In addition, intended and unintended effects of the project on the beneficiaries and their family shall be critically analyzed.

This evaluation also aims to produce lessons learnt and project improvement recommendations for a) future programming in the geographic area, and b) in the thematic area; c) for partner selection, and d) for improving project management, with specific aspect as well on the gender mainstreaming of the project approach, and support for youth business scale up.

An additional purpose of this final evaluation is to verify indicator targets to inform the final reporting to the donor.

3.2 Evaluation Criteria & Questions

The criteria for this evaluation shall be the following with prioritization of the first four:

1. Relevance: the extent to which the interventions and their approaches were suited to the priorities and youth need.

2. Effectiveness: the extent to which, and the reasons behind, the achievement (or not) of the project or programme’s outcomes, and whether these are leading to unintended (positive or negative) consequences/emergent outcomes for anybody involved or affected by the interventions.

3.Efficiency: the extent to which the resources were used economically and efficiently, potentially including cost-benefit ratios and alternative programming approaches

4. Child rights, gender and inclusion: the extent to which the project or programme applied gender and inclusion sensitive approaches and explicitly aimed for results that improve the rights of children and young people and gender equality.

3.3 Evaluation Questions:

Below are possible questions under this final evaluation;

1. Under Relevance:

– Did the intervention adapt the right design based on the needs of the beneficiaries, as the project target?

  • Has the intervention strategy based on the project outcomes implementation worked successfully?
  • Did the project intervention align with government the government policy?

2. Under Effectiveness:

  • Has the intervention caused a significant change in the lives of the intended beneficiaries?
  • What difference to the lives of the beneficiaries did the intervention make?
  • How is the implementation of green skills technique (refers to indicator definition of green skill technique)?
  • Did all the intended target groups, including the most disadvantaged and vulnerable, benefit equally from the intervention? Or is there any selecting criteria that is needed to ensure youth receive the most optimal benefit?
  • What lessons learnt can be drawn and recommendations given for:
  • the implementation of future projects in the same geographic region;
  • the implementation of future projects in the same thematic area
  • What is the best method to bring benefit for youth to develop their own green business?
  • How is the offline learning method bring benefit to youth?
  • What lesson learnt can be had from the learning method?
  • How does the family support youth development?
  • What are the plans for the GS Innovation Committee in the future?
  • Was the capacity of the project team sufficient to successfully implement the project? Which deficits can be observed if any?
  • Key aspect on the inclusion of youth business to market? Is there any market expansion as a result of project intervention?Stakeholder that need to be involve to ensure the success of the project? And key for engagement? Green Aspect of the Project?

3. Efficiency: the extent to which the resources were used economically and efficiently, potentially including cost-benefit ratios and alternative programming approaches

4. Under Child rights, gender and inclusion:

  • Did the intervention successfully and coherently adapt Plan’s organisational approaches on participative processes, gender equality (situation analyses, gender norms, agency, working with boy and girls, condition and position, diversity, enabling environment), disability inclusion and child safeguarding?

3.4 Child rights, gender, and inclusion

All Plan International staff and consultants hired by Plan International must adhere to Plan Internationals Child and Youth Safeguarding Policy (see Annex 2). The consultant must obtain written/ verbal consent from the respondents of primary data collection. Permission from parents must be sought if the children under 18 years are involved. Signed informed consent of each child and his/her parents need to take after explaining purpose of the study and its usage. Details on child safeguarding will be provided during the inception briefing.

All projects managed by Plan International and its partners should be aligned with Plan Internationals global ambition to reach 100 million girls, using gender transformative approach in delivering its tasks.  In this assignment, the consultant is expected to understand and evaluate addressing gender norms, strengthening girls’ and young women’s agency, advancing girls’ and women’s condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls’ rights.

  • Users of the Evaluation

The target audience of this final evaluation are

  1. Yayasan Plan International Indonesia, PT. Kinara Nusantara, Innovation Commite Green Skill

2) The beneficiaries,

3) Local government stakeholders related;(Dinas Pertanian, Badan Penanaman Modal, P3MD, and BAPPEDA)

 A dissemination plan will be developed by Yayasan Plan International Indonesia at the start of the evaluation.

  • Methods for Data Collection and Analysis

This evaluation shall use a combination of quantitative and qualitative methodology. In term of data collection, this final evaluation will use desk review and qualitative method such as KII, group discussion, as main method. This method is chosen due to limited resources available and it will have validation limitation to measure and/or verify target indicators as expected in the log frame of the approved project proposal. YPII and the consultant could discuss a specific qualitative based evaluation approach if necessary.

 A set of concrete recommendations of what could be improved in future programming is expected written in the report, thus allowing the users of the evaluation to revise their work approaches.

5.1 Sample

Qualitative method could use Focus group discussion sampling and interviews of key respondents such as youth beneficiaries, parents, key local government partners, key management staffs of local organization partners and the implementing program staff.

The detail of sampling and respondent number will be proposed and elaborated by the evaluation consultant team in the inception report/evaluation design document upon the suitability of the program context, time, and resources.

5.2 Participant Selection

Representatives from key stakeholders and target groups should be given the opportunity to provide feedback on the project to the evaluator(s). This includes:

–          Project managers from YPII, PT. Kinara Nusantara (incl. if possible former staff who have resigned during the project)

–          Local Governments/Local line ministries

–          Innovation Commite Green Skill

–          Youth beneficiaries

–          MSME (target market)

–          Financial Institution

 The evaluator(s) is also welcome to identify and suggest additional or excluded stakeholders that they feel are important to involve to ensure they get the information they need to answer the Evaluation Questions.

  • Ethics and Child Safeguarding

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.

  • Key Deliverables

Within the timeframe of the consultancy, the evaluator(s) should complete the following deliverables:

DeliverableFormatLengthDueDetail 
Inception ReportWord-File submitted via email20 pages + annexes7 days after start of assignmentIn English including:an updated timeline; an evaluation matrixdetailed methodology, including draft sampling methodology and size and instrument test plan; draft data collection tools;ethical considerations; consent forms for any primary data collection;(draft) methods for data analysis;brief justification of the methods and techniques used (including relevant underlying values and assumptions/ theories) with a justification of the selections made (e.g. of persons interviewed).
Draft Evaluation ReportWord-File submitted via email35-40 pages max + annexes10 days after completion of data analysissee Annex 1 in EnglishBased on approved outline reportSample of Success stories and/or testimony
Final Evaluation ReportPDF File submitted via email40 pages + annexes4 days after presentation of results and revision by Plansee Annex 1In English and Bahasa Indonesia
Final Sampling methodology Excel File submitted via emailn/aAs annex of final evaluation reportincluding unit of sampling and sampling frame and size  
Final Data Collection Tools  Word/Excel File submitted via emailn/aAs annex of final evaluation report 
Cleaned DataExcel File submitted via emailn/aAs annex of final evaluation reportincluding data files (e.g. Excel, SPSS), transcripts of qualitative data syntax/ code books etc.)
Presentation of evaluation findings and recommendationsPPT-file presented in learning workshop after completion of draft evaluation reportCa. 30 mins presentationTbaIn English
Completed Consent Forms (data privacy and image and/or testimony)Scans of signed forms/PDF submitted via emailn/aBeginning of assignmentincluding for children and their caregivers and adults
 
  • Timeline
ActivityTimeDays of WorkResponsibleIndividuals Involved
Consultant vacancy advertisingWeek 1 – 2 Of July Procurement for vacancy advertisement 
TenderingWeek  3 July5 daysProject ManagerMER KM Manager, Project Manager, Program Manager, Logistic and Procurement
Background Checks and Contracting; Inception Call/Inception WorkshopWeek 4 of  July2 days panel interview, background check; 1 day inception and contractLogistic and Procurement OfficerAdmin/HR Manager, Program, YEE Advisor, MER Specialist, MER KM Manager
Submission of Inception Report and reviewWeek 4 of  July 3 dayMER SpecialistMER Specialist, Project Manager and team Rep, Program Manager, YEE Advisor, MER KM Manager,
Preparations for Data CollectionWeek 5 July and week 1 Aug7 dayMER SpecialistMER Specialist, Program and Project Manager/W4W team reps, YEE Advisor, MER KM Manager
Develop tools    
Tool translation    
Field piloting    
Tools finalization    
Enumerator training    
Data CollectionWeek 2 – 3  Aug10 daysMER SpecialistProject Manager,
Data Entry ,Cleaning and AnalysisWeek 4  Aug Week 1 Sept10 daysMER SpecialistMER Specialist, Program and Project Manager, YEE Advisor, MER KM Manager
Report writingWeek 2 –  Week 3 Sept10 daysMER SpecialistMER Specialist, Program and Project Manager, YEE Advisor, MER KM Manager
Submission Report and FeedbackWeek 4 Sept3 daysMER KM ManagerMER Specialist, Program and Project Manager, YEE Advisor, MER KM Manager, UKNO
Submission of Final ReportWeek 1 Oct Project ManagerMER Specialist, Program and Project Manager, YEE Advisor, MER KM Manager
Learning WorkshopWeek 2 Oct1 dayProject Manager,MER Specialist, Program and Project Manager, YEE Advisor, MER KM Manager
Submission of Other DeliverablesWeek 3 Oct MER Specialist 
  • Budget

The total amount paid to the consultant(s) in addition to the daily rate of the consultancy includes the total budget necessary to conduct the evaluation. Specifically it includes:

  • IT equipment
  • Translation costs
  • Internet credit
  • Travel costs
  • Evaluation implementation cost
  • Insurance
  • Expenses/per diems
  • VAT/taxes

YPII will provide support for logistic arrangements as relevant. This might include key documents, facilitating contact and support letters to access key respondents.

The consultant is expected to present a budget table outlining how the requested total budget splits into the items mentioned above.

Table of Payment Schedule

MilestoneDetailAmount to be Paid (%)Expected Timeframe
Inception Report approvedYPII and PLAN Netherland will provide inputs. Once the inception report is finally approved the payment will be released.30%Approx. 10 days after start of assignment
Final Evaluation Report approvedAfter final approval and submission in English and Bahasa Indonesia, the final tranche will be released.70%Second – Third   week of September

10. Expected Qualifications

The required skills and competences for the consultant are:

  • At least 7 years’ experience in conducting baseline, mid-term and end-term evaluations with (I)NGOs
  • Specific knowledge and expertise in economic growth or youth entrepreneurship, green business
  • Regional working experience in Eastern Indonesia
  • Proven experience in quantitative and qualitative data methodology and analysis
  • Proven experience with a portfolio and recommendations
  • Good communication skills, with the ability to explain complex problems or concepts in simple and easy-to-understand language
  • Experience in researches involving marginalized or vulnerable youth  and communities (desirable)
  • Demonstrated understanding of and commitment to children’s rights, gender equality and development issues and include GESI Specialist as team member
  • Experience in working across multiple sectors including with INGOs. Knowledge of Plan International/Plan Indonesia and its work (desirable)
  • Fluent in Indonesia language and proficient in the use of English both oral and written

11. Application Procedure

Yayasan Plan International Indonesia (Plan Indonesia) will coordinate the application and hiring process locally. Firms/teams of consultants with relevant expertise and portfolio are invited to apply for the assignment by sending:

  1. A letter of intent expressing the consultant’s or firm’s capabilities and qualifications including a response to the ToR
  2. Proposal of the assignment with the following content:

 (a) background; (b) approach and methodology of the assignment outlining key activities and key deliverables produced and proposed content of the evaluation; (c) workplan; (d) Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies; (e) personnel involved including their CVs and detail task and responsibilities related to the evaluation;

  1. Proposed detailed budget, including daily fee rates, expenses, taxes, etc. for all personnel involved as outlined above
  2. Proposed timelines
  3. Organization Profile with the information on: (a) current and previous relevant works and clients/users; (b) CV of the personnel involved in the assignment and their key responsibilities/roles in the assignment.
  4. Police Certificates of Good Conduct

The above documents should be sent electronically through the email: yayasan.procurement@plan-international.org; mentioning the code [GS_Evaluation] in the email subject, before 17.00 PM, latest on 12 July 2021.

All submissions will be treated in confidence.

Only shortlisted candidates will be notified and invited for interviews.


[1] ILO. World Employment Social Outlook, 2018. https://www.ilo.org/wcmsp5/groups/public/—dgreports/—dcomm/— publ/documents/publication/wcms_628654.pdf