Call for Consultant E-Learning Wired for Work 2.0 YEE Program

Location:Jakarta Greater Area
Application Deadline:20 July 2021
Contract Type:Professional Service Contract
Working Language:English and Indonesia
Expected Starting Date:  August 2021
Contract Period:  August 2021 to January 2022
  1. About Plan International in Indonesia

About Plan International

Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. Plan International strives for a just world, working together with children, young people, supporters as well as the partners. As an independent development and humanitarian organisation, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For 75 years, Plan International has built a strong partnership and currently working in more than 70 countries worldwide. In Indonesia, Plan International started its work since 1969 and covers 7 provinces and supports more than 40,000 children in Indonesia.

About Yayasan Plan International Indonesia (YPII)

Plan International has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia; registered by the Ministry of Law and Human Rights. This transformation aims to reach more children, especially girls in Indonesia. In YPII Country Strategy 4 (CS4) 2017 – 2022, the objective of the Youth Employment and Entrepreneurship (YEE) program is youth, in particular young women, have access to employment and business opportunities, according to their choice. The program has three outcomes, as follow

Outcome 1: Youth (15-29 years old), particularly young women, have relevant skills to enter workforce in safe environments with improved incomes and set up businesses in safe environment.

Outcome 2: Private sector, TVET Institutions and Business Incubators are actively involved in supporting youth, particularly young women, to provide market-driven capacity development, and access to financial assistance or employment.

Outcome 3: Secured national and local government commitment to support youth, particularly young women to enter productive work and set up businesses or enterprise.

2. Background

In Indonesia, COVID-19 has accelerated digital transformation, but it has also resulted in digital divide. Lack of Face to face instruction was expected to negatively impact learning and learning loss remained at risk, since effective distance learning requires new skills for both teachers and students, particularly for already marginalized and vulnerable groups causing inequality to become deepened at the end of the crisis. The social-economic challenge that will be addressed through this project is to target marginalized young people, especially young women, in Indonesia with increased online skills and connecting them within the digital economy. The beneficiaries to this project are young people that have been hit hard by the Covid lockdowns, in which the learning and training process had been impacted significantly by distance learning (PJJ/BDR). Specifically, the learner profile will be young people, in particular young women, who potentially experience learning loss that potentially will hamper the youth opportunity in securing any economic opportunity in the future. Learner profile will also include young people, in particular young women, who have lost their jobs or have not been able to find work. Plan Indonesia will work with associations, social enterprises, training institutions or schools to support the distance learning process for young people to ensure its optimal implementation through the utilization of YES!Academy and its mentorship platform, and also the modification of its soft skills and the creation of new green skills courses for entrepreneurship. 

3. Objectives

The purpose of this assignment is to develop a robust and high quality eLearning courses for the Wired for Work 2.0 (Strategic Extension Project) project that being implemented by Plan Indonesia in collaboration with partner organizations across Indonesia, focus on the modification of soft skills modules and the production of green entrepreneurship modules. E-Learning course might consist of interactive graphics and videos, with assessment of the content after each session and gamification elements. To ensure the products developed will be in the most suitable form of courses and training technique that is align with the target audience. In addition to that, the consultant will also support the implementation and provide trouble shoot services in the initial phase of the implementation with the partner organizations.

4. Scope of Work/Duties and Responsibilities

Facilitate the co-creation process of the soft-skills and the green entrepreneurship online courses, in collaboration with Plan Indonesia and the partner organizations

Facilitate the consultation during courses modification and development

Produce the courses in Bahasa and English that is in line with specification and requirements to be uploaded in YES!Academy platform

Initiate internal and external review process, ensuring the review process well-documented and easily track to ensure all input already accommodated

Conducted Training of Trainers (ToT) on the course simulation of the for Partner Organizations

Support the on-boarding of the courses on YES!Academy e-learning platform and ensure the courses are readily accessible for both partner organizations and young people

Monitor modules utilization and provide trouble shoot services for 3 months implementation after the courses are uploaded and ready to use in the Yes!Academy

Ensure the courses is conducted in line with the principles outlined in Plan’s Child Protection Policy and Communication Protocols.

Ensure to incorporate gender and inclusive perspective into the e-learning course design

To keep all information provided by Plan International Indonesia as well as the findings and the creation of the product and research/evaluation confidential.  Confidentiality Except as required for the preparation of a Proposal, Proposers must not, without Plan’s prior written consent, disclose to any third party any of the contents of assignment-related documents. Proposers must ensure that their employees, consultants and agents also are bound and comply with this condition of confidentiality.

5. Key Deliverables and Level of Effort

ObjectivesActivitiesDeliverablesEstimated level of effort
COURSES DESIGN DEVELOPEDFacilitate Co-creation and consultationDetail report on co-creation and consultation process in the form of Content Outline1 days
Storyboard CreationStoryboard5 days
Review, Revision and ApprovalStoryboard Revised and Approved10 days
MVP UAT IMVP & UAT Report2 days
RevisionStoryboard Revised2 days
PRODUCTION OF COURSESCourses Development2 Digital Courses Submitted: Soft skills modification & Green Skills Entrepreneurship (up to 120 learning hours, in which the both digital courses will be adopted based on provided printed offline module)10 days
Review, Revision and ApprovalDocumentation of Review Process. Courses Revised15 days
UAT IIUAT Report3 days
RevisionCourses Revised2 days
IMPLEMENTATIONConduct ToTMaterials for ToT Report and Documentation of ToT2 days
Trouble-Shoot ServicesLog Book on trouble shoot activities5 days
Documented LearningReport on documented learning after implementation3 days

6. Duration of the assignment

The duration of assignment is starting from 1 August 2021 to 31 January 2022 (60 working days).

7. Child rights, gender, and inclusion

All Plan International staff and consultants hired by Plan International must adhere to Plan Internationals Child and Youth Safeguarding Policy (see Annex 2). The consultant must obtain written/ verbal consent from the respondents of primary data collection when conducting UAT. Permission from parents must be sought if the children under 18 years are involved. Signed informed consent of each child and his/her parents need to take after explaining purpose of the study and its usage. Details on child safeguarding will be provided during the inception briefing.

All projects managed by Plan International and its partners should be aligned with Plan Internationals global ambition to reach 100 million girls, using gender transformative approach in delivering its tasks.  In this assignment, the consultant is expected to understand and evaluate addressing gender norms, strengthening girls’ and young women’s agency, advancing girls’ and women’s condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls’ rights.

8. Ethics and Child Safeguarding

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.

9. Budget

The total amount paid to the consultant(s) in addition to the daily rate of the consultancy includes the total budget necessary to conduct activities, except for Training of Trainers (ToT) activities. ToT will be conducted along together with ToT on the YES!Academy platform utilization, therefore budget submitted by the consultant should include only LoE related to the delivery of the ToT.  Other than that, budget submitted need to includes:

  • IT equipment
  • Translation costs, if any correspondence needed with colleague from other countries
  • Internet credit
  • Travel costs
  • Evaluation implementation cost
  • Insurance
  • Expenses/per diems
  • VAT/taxes

YPII will provide support for logistic arrangements as relevant. This might include key documents, facilitating contact and support letters to access to stakeholders. The consultant is expected to present a budget table outlining how the requested total budget splits into the items mentioned above.

Table of Payment Schedule

MilestoneDetailAmount to be Paid (%)Expected Timeframe
Agreement SignedThe latest 15 working days after agreement signed25%1 August – 15 August 2021
Courses Designed Developed & Production of the CoursesCompletion of task on course design development and production of the courses refer to deliverables and LoE Table65%15 October 2021
ImplementationSubmission of trouble-shoot logbook and learning documentation10%January 2022

10. Expected Qualifications

The required skills and competences for the consultant are:

  • At least 7 years of experience and background in technology education and skills of creating training curriculum, modules and production of e-learning courses.
  • Proficient in both English and own local language (oral and written)
  • Good communication skills, with ability of explaining complex problems or concepts in simple and understandable language.
  • Proven experience in supporting the implementation of the online courses with partner organizations
  • Proven experience with a portfolio and recommendations
  • Highly experience with Moodle and other learning management system
  • Good communication skills, with the ability to explain complex problems or concepts in simple and easy-to-understand language
  • Experience in work involving marginalized or vulnerable youth and communities (desirable)
  • Demonstrated understanding of and commitment to children’s rights, gender equality and development issues and include GESI Specialist as team member
  • Experience in working across multiple sectors including with INGOs. Knowledge of Plan International/Plan Indonesia and its work (desirable)
  • Fluent in Indonesia language and proficient in the use of English both oral and written

11. Application Procedure

Yayasan Plan International Indonesia (Plan Indonesia) will coordinate the application and hiring process locally. Firms/teams of consultants with relevant expertise and portfolio are invited to apply for the assignment by sending:

  1. A letter of intent expressing the consultant’s or firm’s capabilities and qualifications including a response to the ToR
  2. Proposal of the assignment with the following content:

 (a) background;

(b) approach and methodology of the assignment outlining key activities and key deliverables produced;

(c) workplan;

(d) Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies;

(e) personnel involved including their CVs and detail task and responsibilities related to the evaluation;

(f) work portfolio

  1. Proposed detailed budget, including daily fee rates, expenses, taxes, etc. for all personnel involved as outlined above
  2. Proposed timelines
  3. Organization profile with the information on: (a) current and previous relevant works and clients/users; (b) CV of the personnel involved in the assignment and their key responsibilities/roles in the assignment.
  4. Police Certificates of Good Conduct

The above documents should be sent electronically through the email: yayasan.procurement@plan-international.org; mentioning the code [W4W 2.0_E Learning Consultant] in the email subject, before 17.00 PM, latest on 20 July 2021.

All submissions will be treated in confidence.

Only shortlisted candidates will be notified and invited for interviews.