Call for Consultant : Baseline of Urban Nexus Phase 2 Project

LocationDepok City, West Java Province
Application Deadline 16 August 2022
Type of ContractPersonal Service Agreement
Working Language                       Bahasa Indonesia and English
Expected Starting Date22 August 2022
Contract Period22 August – 21 October 2022

1. About Plan International

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organisation, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries.

Plan International has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia; registered by the Ministry of Law and Human Rights. This transformation aims to reach more children, especially girls in Indonesia.

2. Project Background                                                                                      

Yayasan Plan International Indonesia (Plan Indonesia) with the support of ANCP-DFAT and Plan International Australia implements Urban Nexus Project since 2019 in Jakarta. The goal of the project is to create a safe and resilient city through youth empowerment and leadership, both for the young women and young men. In the third year of the project implementation, Plan Indonesia integrated humanitarian actions and development, especially to build youth and community capacities in strengthening resilience in preparedness, protection, climate change adaptation and GBV (Gender-based Violence) as well as being ready to respond in a humanitarian context.

Following the successful of the project in Jakarta Province, Plan Indonesia will continue to phase 2 project’ in 2 villages in Depok Municipalities, West Java Province. The villages were chosen as the project implementing areas due to its characteristics in urban area, buffering zone towards Jakarta metropolitan, and various social and environmental problems. In the Phase 2, young people in the age of 15-24 years old are the primary target group in the project implementation. Moreover, youth both young women and young men act as an active driver in all project activities.

The project has set two key objectives, namely:

S.O. #1. Adolescents and young people aged 15 to 24 years old, particularly girls and young women and youth with disability, enhance their risk knowledge including in health and safety practices, lead the community to overcome shocks and stresses from flood risk and waste issues, and live and thrive in a healthy and safe natural environment.

S.O. #2. Government authorities and communities recognize the role of adolescents and young people and support their participation in the processes of consultations, planning, and reviewing of programs related to preparedness and response to floods and waste management at village and municipality levels.

In achieving key objectives, the project aims for 3 intended outcomes, namely:

Oc #1. Adolescents and Young (AY) in urban areas increased their resilience capacities for dealing with crisis and shocks.

Oc #2. Adolescents and young people are able to act and lead to strengthening resilience by establishing the waste management system, developing preparedness towards flood hazards, and establishing early warning systems.

Oc #3. Government policymakers institutionalize young people’s participation in processes of consultations, planning, budgeting, and/or decision-making processes especially for protecting AY from shocks and stresses.

During the 12-months (the first year) implementation, the project set the immediate results as follows:

  1. The development of the Resilience Learning Management System (Re-Learn) as a digital platform.
  2. The percentage of adolescents and young people that have participated in project activities has increased their capacities for resilience through capacity building and peer educator activities.
  3. Percentage of adolescents and young people follow up their capacity strengthening with the development of actions/ initiatives for their communities, ranging from community engagement, risk communications and campaign, and influencing advocacy.
  4. The establishment of a youth-led waste bank program at the urban-villages level.
  5. The development of SOP for inclusive flood risk reduction and response at the local level.
  6. The instalment of early warning system at the local level
  7. The contribution of inputs from the youth initiatives to the development of the Green Development Agenda at the city level.
  8. the development of social security data management at the city level.

3. Purpose and Questions of the Baseline        

The objective of this baseline is to measure the status of project indicators at the very beginning of the project. The information on the indicators will later be used to measure and monitor the project progress against the set indicators over the course of the project implementation, e.g. in end-lines and/or final evaluations.

Baseline Questions

Questions for this baseline are relevant mainly to the outcome statement above. Below are the questions that will be addressed for this baseline.

  1. Questions related to Outcome 1:
    • What is the current level of resilience capacities (anticipate, absorp, adapt, transform) of AY for dealing with crisis and shocks; and how are they increasing their resilience capacities?  
    • Is there any learning management system which is established and often used by AY? What kind of system that established and how did AY access this system?
    • Are there any capacity building activities for developing AY’s resilience? What kind of activities that currently exist and how did AY access these activities?
    • Did AY ever heard about Kalpataru program from the Ministry of the Environment and Forestry?
    • Are there any peer educators that exist in the project areas? What kind of education activities and topics that are carried out by these peer educators?
    • Have Stakeholders Resource Mapping and Stakeholder Engagement ever been conducted in the project areas? what are the stakeholders who have most power, interest, influence and resource?
    • Have social,  gender, and protection assessment ever been conducted in the project areas? How social cohesion, gender equality and protection mechanism in the area?
    • Have AY ever developed action plan related to village development? What kind of action that have been implemented by AY?
    • What is the AY’s empowerment level in this moment of time? (Please use Youth Empowerment Star Questionnaire[1] for analysing this question).
  2. Questions related to Outcome 2:
    • Does waste management system establish in the project area? Who are managing the system? Is there any AY involvement in the waste system management? How are they managing the system?
    • Do AY and their family have SOPs that guide them to act and keep themselves safe, prepared to disaster and healthy? What kind of SOP that they have? How and with whom did AY develop the SOP?
    • Have AY ever created and participated in campaign? What kind of campaign that ever been done? Who are the initiators for the campaign?
    • Have AY ever engaged with e-commerce companies? How did they engage and in what activities?
    • Have AY ever been introduced to science-based waste management system? What kind of science-based management system that ever been introduced to AY? From whom did AY receive the information regarding science-based waste management system?
    • Are there any Early Warning System (EWS) that established in the project areas? What kind of EWS and for what type of disaster? Who is establishing the EWS?
    • Are there any prone areas towards flood disaster that is required EWS? Who should be approached and how the procedure for establishing the EWS in those areas?
  3. Questions related to Outcome 3:
    • To what extent the participation of AY in the consultation, planning, budgeting, and/or decision-making processes, especially for protecting AY from shocks and stresses and using environmentally friendly materials?
    • Have local authorities ever been implementing green development agenda[1] by considering input from AY? What are the mechanisms and how can AY provide input for implementing green development agenda or other development issue to the local authorities?
    • Have AY ever heard about Musrenbang (Development Planning Meeting) or shadow Musrenbang[2] in the village level? How can AY participate and contribute in the Musrenbang?
    • To what extent the existing social security data being managed, especially in the time of crisis? Who are managing the data? How are they managing the data? What is the procedure for accessing the data? 

Baseline survey will be conducted at the beginning of activities involving young people using Youth Empowerment Star questionnaire.  Each person will be asked whether they are willing to involve in the endline survey at the end of FY 25. Endline survey will involve people who participated in this baseline

4. Users of the Baseline                                                                                   

The baseline is intended for the project team, Plan Indonesia, community, and stakeholders (government, non-government, etc) as well as Plan International Australia to understand the current situation related to the outcome of the project in Depok city.

5. Methods for Data Collection and Analysis   

The baseline study will use both qualitative and quantitative data collection techniques to source for appropriate information from the respondents.

5.1 Document Review                                                                           

Prior to and during the data collection process, selected consultants are required to review project documents including M&E Plans, national and local government regulations/guidelines/platforms related to create a healthy, safe, and resilient environment through the empowerment and leadership of young people of urban communities in Depok City.

5.2 Survey                                                                   

The survey will provide quantitative data to be used to determine the benchmark of each outcome indicator and baseline questions. This method particularly is useful for answering the closed questions that does not require further explanation.

5.3 Focused Group Discussions (FGD)                                               

FGD will provide qualitative data to answer open type question of this baseline study. For example, FGD will be use to examine the level of AY’s empowerment and the participation of AY in decision making processes.

5.4 Key Informant Interviews (KII)                                                    

KII will also provide the qualitative data to answer similar questions with FGD, but with different target informants. It is expected that KII can explore in-depth information from government, and community leaders involved in waste bank management to create a healthy, safe, and resilient environment through the empowerment and leadership of young people in Depok City.

5.5 Observation                                                        

Observation will be required to collect data directly from the field, such as to examine the establishment and condition of EWS and waste bank in the project areas.

In the wake of COVID-19, the adopted approach will follow the do-no-harm principle by ensuring that the methodologies used do not result into increased risk for respondents or for the consultancy team. Depending on the duration and severity of pandemic, the consultancy team will utilize appropriate means and tools such as virtual meetings to collect information.

Further, the bidders should indicate their proposed methodology including aspects of sampling, sample size, tools, design and administration, which will inform during the first phase of the selection process. The successful consultancy team will be expected to provide a detailed methodology with tools for field work as part of their inception report.

6. Ethics and Child Protection                                                          

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed

7. Key Deliverables

Inception Report and Data Collection Tools22 August 2022Inception report should be submitted 1 week after inception meeting using inception report template provided at Annex 2.
Final Inception Report & Data Collection Tools26 August 2022Final data collection tools should be submitted together with inception report.
Draft Baseline Report26 September 2022Draft report should be submitted prior to validation meeting
Final Baseline Report (including Executive Summary)30 September 2022Final report should be used report template provided at Annex 3.
Cleaned Data (including transcripts) and Data Analysis Tools1 October 2022Cleaned data and data analysis tools should be gathered in digital shared folder that will be provided on inception meeting.
Completed Consent Forms1 October 2022Completed consent forms should be gathered in digital shared folder that will be provided on inception meeting.
Presentation Material for Dissemination3 October 2022Consultant will provide a short presentation material to disseminate the baseline findings
Infographic Material for Dissemination3 October 2022Consultant will provide infographic material to disseminate the baseline findings

8. Timeline     

ActivityTimeDays of WorkResponsible
Tendering3-16 August 202214 daysYPII
Background Checks and Contracting; Inception Call/ Inception Workshop18 August 20221 dayYPII
Submission of Inception Report22 August 20221 weekConsultant
Preparations for Data Collection  Consultant
Develop tools23-25 August 20222 days 
Tool translation25 -28 August 20221 day 
Enumerator training29-30 August 20222 days 
Tools finalisation31 August 20221 day 
Field piloting1 September 20221 day 
Data Collection2-13 September 202210 daysConsultant
Data Entry and Cleaning2-15 September 202215 daysConsultant
Data Analysis and Report Writing16-20 September 20225 daysConsultant
Validation of findings with key stakeholders and respondents & feedback incorporation20-24 September 20221 dayConsultant
Submission of Draft and feedback26 September 20227 daysConsultant and YPII
Submission of Final Report30 September 20221 dayConsultant and YPII
Submission of Other Deliverables25 & 30 September 20222 daysConsultant

The application can be sent electronically through the email: mentioning the code UrbanNexus_ConsultantBaseline_Name in the email subject. Required documents shall be submitted no later than Friday, August 19th, 2022 at 17.00 WIB

Women-owned businesses are encouraged to join the bid

All submissions will be treated in confidence.

Only shortlisted candidates will be notified and invited for interviews.