Call for Consultant Baseline of BRIGHT Project Bringing Girls to High Potentials through Joyful Learning

LocationNorth Lombok District, NTB Province
Application Deadline  July- August 2021
Type of ContractPersonal Service Agreement
Working Language                    Bahasa Indonesia and English
Expected Starting Date16 July  2021
Contract Period16  July- 30 August 2021

1. About Plan International

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organisation, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries.

Plan International has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia; registered by the Ministry of Law and Human Rights. This transformation aims to reach more children, especially girls in Indonesia.

2. Project Background                                                                                      

Plan Indonesia is implementing Bright Project that aims to mitigate reversed progress on education in North Lombok, particulary in Pemenang, Tanjung and Gangga sub-district, which are located in the capital district of North Lombok. The project is designed to fill critical issues on education identified above with a stronger gender-responsive approach and leverages the previous foundational interventions and partnerships with local stakeholders. The project proposes to work in previous community, in middle/senior level of education with age group 13-18-year-old. The priority target groups of the project are girls who are at the high risks of child marriage, school dropouts, and child abuse and exploitation.

The project objective is to retain adolescent girls’ education in five selected schools in North Lombok district during the COVID-19 transition period. To achieve this objective, two outcomes were described as follows:

Outcome 1: 80% of education authorities, parents and community leaders have improved capacity in creating a safe, gender inclusive and joyful learning environments for adolescent particularly girls during school reopening following guidance developed by MoEC

Indicator 1.1: % of female and male community leaders who publicly promote education for CAY in all their diversity

Indicator 1.2: % of teachers adopt learner-centred, gender-responsive, and inclusive teaching approaches

Outcome 2: 80% adolescents aged 13 to 18 particularly girls in five targeting schools have better access to gender-inclusive education and safe learning environment

Indicator 2.1: % of CAY who report feeling supported, included and encouraged by their fellow students in their learning spaces

Indicator 2.2: % of adolescent girls and boys increased knowledge on digital use and gender-inclusive education

3. Purpose and Questions of the Baseline        

The objective of this baseline is to measure the status of project indicators at the very beginning of a project. The information on the indicators will later be used to measure and monitor the project progress against the set indicators over the course of the project implementation, e.g. in end-lines and/or final evaluations.

This baseline will also be used for an in-depth assessment of the current status of existing teacher and student digital skills and access to connectivity and tools, including available digital tools and resources that are contextually relevant for inclusive teaching and learning processes.

Furthermore, this baseline is also expected to provide an overview of gender norms and intersectionality factors that affect girls’ interest and access to online and offline education during the COVID-19 pandemic.

Baseline Questions

Questions for this baseline evolves around existing teacher and student digital skills and access to connectivity and tools, including available digital tools and resources that are contextually relevant for inclusive teaching and learning processes – all of which relevant mainly to the outcome indicators above. Below is the questions will be addressed for this baseline.

  1. What is education authorities, parents and community leaders capacity in creating and promoting a safe, gender inclusive and joyful learning environment for adolescent particularly girls during school reopening following guidance developed by MoEC?
    1. What strategies have been carried out and will be carried out for the new academic year by the provincial and district governments to support the implementation of effective and safe education for girls and boys during the covid-19 pandemic?
  2. What is teacher capacity in implementing learner-centred, gender-responsive, and inclusive teaching using digital platform?
    1. What is the current status of teachers’ digital skills and access to connectivity and tools, including available digital tools and resources that are contextually relevant for inclusive teaching and learning processes?
  3. Are adolescent aged 13 to 18, especially girls, in the seven target schools supported, included and encouraged by their fellow students in their learning spaces both inside and outside of classroom activities?
  4. Do boys and girls aged 13 to 18 in the seven target schools have the capacity and access to using digital platforms in the learning process during the COVID-19 pandemic?
    1. What is the current status of students’ digital skills and access to connectivity and tools, including available digital tools and resources that are contextually relevant for inclusive teaching and learning processes?
    2. How gender norms and intersectionality factors affect girls and boys’ interest in and access to online and offline education differently during the COVID-19 pandemic?

4. Users of the Baseline                                                                  

The baseline is intended for project team, teachers, students, community people and stakeholders (government, nongovernment, etc) as well as Plan International IQE Network to understand the current situation and gaps in using digital approaches to promote gender responsive and inclusive education.

5. Methods for Data Collection and Analysis   

The baseline study will use both qualitative and quantitative data collection techniques to source for appropriate information from the respondents. This Bright Project will work at 7 schools in 3 sub-districts of North Lombok District. Below is the total project population of 7 schools in 3 sub-districts of North Lombok

SchoolGirlsBoysTotal  StudentsMenWomenTotal TeachersTotal Population
SMPN1 Pemenang9195186121123209
SMAN 1 Pemenang17116033118927358
SMAN1 Tanjung437358795252045840
SMPN3 Tanjung182214396171835431
SMPN4 Tanjung162173335151530365
SMAN1 Gangga327313640221234674
SMPN3 Gangga11513625112820271
TOTAL148514492934121932143148

5.1 Document Review                                                               

Prior to and during the data collection process, selected consultants are required to review project documents including M&E Plans, national and local government regulations/guidelines/platforms related to student-centered learning methods, distance learning and digital approaches in the context of a pandemic, and other resources associated with different impacts of online learning for female and male students.

5.2 Survey                                                                   

The survey will provide quantitative data to be used to determine the benchmark of each outcome indicator (see Annex 4 for indicator details). This survey will also assess knowledge, attitudes and practices of teachers’ and students’ digital skills, including digital literacy, considering gender, age, disability, and intersectionalities.

5.3 Focused Group Discussions (FGD)                                         

FGD will provide qualitative data to answer the objective of the study on (1) current status of existing teacher and student digital skills and access to connectivity and tools, including available digital tools and resources that are contextually relevant for inclusive teaching and learning processes, (2) overview of gender norms and intersectionality factors that affect girls’ interest and access to online and offline education during the COVID-19 pandemic. The FGDs are expected to collect data from students, teacher, and parents.

5.4 Key Informant Interviews (KII)                                                  

KII will also provide the qualitative data to answer similar questions with FGD, but with different target informants. It is expected that KII can explore in-depth information from school principals, representatives of the education office/policymakers, and community leaders involved in school committees to find out the forms of support that are being carried out to provide equal access for boys and girls to education during the pandemic (related to Indicator 1.1).

5.5 Observation                                                        

Observation will be required to collect data from teachers to measure Indicator 1.2. The teaching observation will be conducted by consultant together with district education supervisor. Consultant will develop the observation tools based on observation categories stated in the indicator definition.

In the wake of COVID-19, the adopted approach will follow the do-no-harm principle by ensuring that the methodologies used do not result into increased risk for respondents or for the consultancy team. Depending on the duration and severity of pandemic, the consultancy team will utilize appropriate means and tools such as virtual meetings to collect information.

Further, the bidders should indicate their proposed methodology including aspects of sampling, sample size, tools, design and administration, which will inform the first phase of the selection process. The successful consultancy team will be expected to provide a detailed methodology with tools for field work as part of their inception report.

6. Ethics and Child Protection                                                       

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.

7. Key Deliverables

DeliverableDueDetail 
Inception Report and Data Collection Tools26 July 2021Inception report should be submitted 1 week after inception meeting using inception report template provided at Annex 2.
Final Inception Report & Data Collection Tools2- 6 August  2021Final data collection tools should be submitted together with inception report.
Draft Baseline Report25  August 2021Draft report should be submitted prior to validation meeting
Final Baseline Report (including Executive Summary)30 August 2021Final report should be used report template provided at Annex 3.
Cleaned Data (including transcripts) and Data Analysis Tools23August 2021Cleaned data and data analysis tools should be gathered in digital shared folder that will be provided on inception meeting.
Completed Consent Forms20 August 2021Completed consent forms should be gathered in digital shared folder that will be provided on inception meeting.
Presentation Material for Dissemination30 August 2021Consultant will provide a short presentation material to disseminate the baseline findings
Infographic Material for Dissemination30 August 2021Consultant will provide infographic material to disseminate the baseline findings

8. Timeline     

ActivityTimeDays of WorkResponsible
Tendering5-16 July 202114 daysYPII
Background Checks and Contracting;
Inception Call/ Inception Workshop
19 July 20211 dayYPII
Submission of Inception Report2-6 August  20211 weekConsultant
Preparations for Data Collection  Consultant
Develop tools23-25 July 20212 days 
Tool translation25 -28 July 20211 day 
Enumerator training29-30 July 20212 days 
Tools finalisation1 August 20211 day 
Field piloting2 August 20211 day 
Data Collection2-13 August 202114 daysConsultant
Data Entry and Cleaning2-15 August 202116 daysConsultant
Data Analysis and Report Writing16-20 August 20215 daysConsultant
Validation of findings with key stakeholders
and respondents & feedback incorporation
20-24 August 20211 dayConsultant
Submission of Draft and feedback25 August 20217 daysConsultant and YPII
Submission of Final Report30 August 20211 dayConsultant and YPII
Submission of Other Deliverables25 & 30 August 20212 daysConsultant

9. Budget                                                                                           

The terms of payment will be as follows:

DetailAmount to be Paid (%)Expected Timeframe
Signing Contract 60%Approx. 10 days after start of assignment
After final approval and submission in English and Bahasa Indonesia, the final tranche will be released40%Approx. 10 days after final approval

10. Expected Qualifications      

We are looking for a team of consultant with experience and skills required to collect and analyse information from several sources, engage with a variety of actors, work in a team and present information in clear and concise format that supports evidence-based decision-making, including: 

  • Demonstrate experience of producing high quality and credible baseline/endline study (we require sample or summary of previous project report in English).
  • Experience working with NGO, especially child rights based organization
  • Having strong understanding on education issues, especially on student-centered learning method through digital platforms.
  • Adequate knowledge on gender equality and inclusiveness and the integration in the study
  • Familiarity with online learning issues, challenges and different impact for boys and girls
  • Extensive experience in building coordination with government / non-government stakeholders, particularly who related to project
  • Having good interpersonal, communication, networking skill
  • Able to work in tight and short deadline
  • Commit to safeguarding, gender transformative and ethical code of study
  • Ability to write concisely, analyse data and information precisely, and present any key findings in well-define structure.
  • Excellent writing in English and verbal communication, both in English and Bahasa Indonesia

11. Applications

Interested applicants should provide a proposal covering the following aspects:

  • Detailed response to the TOR
  • Proposed methodology
  • Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies
  • Proposed timelines
  • CVs
  • Example of previous work
  • Detailed budget, including daily fee rates, expenses, etc.
  • Police Certificates of Good Conduct – especially where there is primary data collection

The above documents can be sent electronically through the email: yayasan.procurement@plan-international.org; mentioning the code [Bright Project_Consultant Baseline] in the email subject. Required documents shall be submitted no later than Friday, 16th July 2021 at 17.00 pm.

All submissions will be treated in confidence.

Only shortlisted candidates will be notified and invited for interviews.